Eurocard – don’t use your own money to pay for work-related stuff
Did you know that all all doctoral students who are employed at Malmö University can get an Eurocard to pay for work-related expenses such as traveling to conferences, paying for summer school, etc.?
You’re in charge of your card and the invoices arrive to your private address. After making a work-related purchase, you need to fill in an expense report, attaching the corresponding receipt(s) and the administration will deposit the amount so you can make the payment to Eurocard. You have 30 days from the time of the purchase to make the payment to Eurocard. The great benefit with this card is that you skip using your own money to pay for work-related expenses and the waiting time to be reimbursed.
For more information about finance and purchasing click here for English info and here for Swedish). Remember that you need to stick to the budget that has been assigned to your research project so keep track of your expenses. You can contact your department’s administration to get an overview of your budget status.
Books, books, books!
Are you looking for a book or a journal that the library doesn’t have? Need course literature? Or yearning for the privilege of scribbling on your own books? You can request a interlibrary loan or suggest to the library to buy the book you need.
Interlibrary loan. The service is free if the book gets loaned from another library within Scandinavia and 150 kr from other countries. You can choose if you’re willing to pay the 150 or not within the form. The library will send you an e-mail once the book has arrived.
Suggest the library to buy a book. The library will send you an e-mail letting you know if they have accepted your request or not. From our experience, most of the requests are accepted unless the book is considered to be too old.
Go here for more information from the library.
Buying your own books. Create your own account at Bokus, get a discount and receive the books directly at your office. Remember that you need to create a “företagskonto” or “organisationskonto” (a sort of business account) and the invoice will be sent directly to Malmö University. Create your account at Bokus. What information do you need to open this account? Malmö University’s registration number provided by the Swedish tax office (Skatteverket). You will also need the ‘reference number’ that you use when making purchases. A reference number helps the administration know where to deduct the money from. As a doctoral student you will usually have an assigned budget and a reference number attached to the budget. Or you will use the departments reference number, in which case you need to inform your administration that they should deduct the payment from your budget, (non-gradutated reserchers budget/ ograduerade medel). If you’re working in a project, ask the project’s coordinator since you might not have your own reference number. If you’re still unsure what your reference number is, ask the administration in your department. Remember to use your official MAU e-mail address when creating your Bokus account. Once you have created your account, log in and buy as any other online customer. Bokus automatically calculates the discount you will get but you can only see the discount if you have logged in.
Remember to check what the payments routines are at your department, if you have to take care of your own invoices or if they go through your department administration.
Are you looking for an article and you can’t find in Summon? If you know the name of the article and the journal, it sometimes helps to look directly for the article in the journal’s database. Click here to search through all databases that Malmö university has access to. Or Click here to search via subjects or publications.
Access to Internet when visiting other universities
“Eduroam (education roaming) is the secure, world-wide roaming access service developed for the international research and education community.” Which means free wireless Internet access when visiting other universities and research centers without needing a local user name and a password. The service is available throughout Europe and in other countries. Check Eduroam’s website to see where the service is available.
From our experience, once you have logged in the first time, the service connects automatically whenever it detects an Eduroam connection.
Friskvård – or the benefit of going to the gym for free
If you sign up to the gym or exercise/sporty activities such as spinning, swimming, yoga, certain types of massages, among others, Malmö University will reimburse you for up to 2500 kr per year. You can read what activities are included in Swedish and English.
Register your expenses in the self-reporting system, under ‘Compensation/fees’, and submit your scanned receipts. The receipt must contain information including your name, the name of the organisation and organisation number, the type of exercise or health-related activity provided, when the charge was incurred, as well as a stamp and signature.
If you paid by direct debit, you must attach a copy of the membership agreement and a statement from your bank that shows the payment has been made. Alternatively, you can send a receipt for the entire amount that you have paid.
Is something you would like to know missing? Please contact us if you have any questions, comments or suggestions.